Digitize Your Club & Facilities with Gymkhana
The modern digital operating system for sports complexes, turf arenas, fitness gyms, and recreational clubs. Manage memberships, turf reservations, trainer schedules, and recurring billing effortlessly.
Unify Club Operations, Memberships, & Bookings
Managing a modern sports club or fitness facility requires balancing member satisfaction, court availability, recurring dues, and staff scheduling. Gymkhana automates the friction points.
From mobile slot bookings and instant WhatsApp QR access passes to automated membership renewals and POS snack bar billing, Gymkhana provides an end-to-end digital ecosystem.
Member Mobile Portal
Self-service slot reservations, membership renewals, and digital access passes.
Zero Double-Booking
Real-time slot engine syncs online bookings with front-desk manual entries instantly.
Automated Dues Collection
Automated payment links, monthly recurring subscriptions, and GST invoices.
Comprehensive Tools for Facility Managers
Designed to give club management full operational visibility while offering members a effortless mobile experience.
Online Turf & Court Reservation
Interactive calendar for booking football turfs, badminton courts, tennis courts, and swimming slots with instant online payment gateway integration.
Digital Access Passes & QR Entry
Issue biometric or mobile QR code access passes to members. Turnstiles and front desk scanners log attendance records automatically.
Automated Subscription Billing
Handle monthly, quarterly, and annual membership tiers. Automated WhatsApp reminders send invoices and payment collection links before expiry.
Personal Trainer & Class Booking
Schedule personal training sessions, yoga classes, or swimming coaches with slot quotas, trainer payouts, and client progress tracking.
Pro-Shop & Snack Bar POS
Integrated Point-of-Sale module for selling sports merchandise, energy drinks, and equipment rentals charged directly to member accounts.
Occupancy & Revenue Analytics
Track peak facility usage hours, member retention ratios, slot revenue trends, and staff performance from executive dashboards.
Integrated System Modules
Member Relationship Desk
Member profile history, emergency contacts, medical records, membership tier upgrades, and locker assignments.
Turf & Slot Booking Engine
Dynamic slot pricing (peak vs off-peak rates), multi-court grid, buffer times between slots, and cancellation policies.
Billing & Tax Invoice Desk
GST-compliant invoice generation, payment gateway reconciliation, expense logging, and financial summaries.
Trainer & Class Scheduler
Coach rosters, group activity class limits, client attendance logs, and trainer commission calculation.
Equipment & Rental Tracker
Inventory control for rackets, balls, locker keys, towels, and fitness equipment maintenance schedules.
Member Mobile PWA App
Cross-platform mobile web app for members to check slot availability, renew plans, and view workout logs.
How Gymkhana Works
Setup Facility Profile
Define courts, turfs, gym zones, pricing rules, and operating hours in the admin console.
Onboard Members
Register members, assign digital access passes, and configure membership billing plans.
Enable Mobile Bookings
Members book slots and pay online via UPI, credit cards, or club wallet credit.
Track & Scale
Monitor real-time check-ins, automated payment collections, and facility analytics.
Perfect for All Sports & Fitness Facilities
Turf Arenas & Football Grounds
Hourly slot booking engine with peak pricing, light floodlight fee add-ons, and team match scheduling.
Gyms & Fitness Studios
Membership access control, personal trainer slots, workout plan assignments, and supplement POS.
Badminton & Tennis Clubs
Court reservations, lighting automated controls, tournament management, and racket rental tracking.
Swimming Pools & Resorts
Session-based batch entries, coaching academy passes, guest pass generation, and locker management.
Recreational Country Clubs
Family membership plans, member guest pass billing, restaurant/bar POS integration, and event halls.
Indoor Sports Complexes
Multi-sport slot grids (bowling, gaming, snooker, cricket nets) with centralized booking and check-in.
Why Gymkhana Outperforms Legacy Methods
| Feature / Capability | Gymkhana OS | Manual Register / Registers | Generic Booking Software |
|---|---|---|---|
| Double-Booking Prevention | 100% Real-Time Sync | High Error Rate | Delayed Sync |
| WhatsApp QR Entry Passes | Instant WhatsApp Dispatch | Manual Signature | Email PDF Only |
| Automated Dues Reminders | Auto Payment Links | Manual Phone Calls | Basic Email |
| Pro-Shop & Bar POS Sync | Built-in Member Billing | Separate Cash Register | Third-party add-on |
| Multi-Branch Support | Centralized Admin Portal | Isolated Location Sheets | Extra Fee per Branch |
24/7 online mobile slot reservations fill off-peak court hours effortlessly.
Automated payment links sent over WhatsApp eliminate delayed membership renewals.
Unified cloud synchronization between online customer apps and front-desk staff.
Got Questions About Gymkhana?
Is Gymkhana suitable for both single turfs and multi-branch sports clubs?
Yes! Gymkhana is modularly scalable. Whether you operate a single football turf or a chain of multi-sport country clubs, you can manage all locations from a single admin console.
How do members book slots on their mobile phones?
Members simply open your customized web portal or Progressive Web App (PWA), pick their desired court and time slot, pay via UPI/Cards, and instantly receive their booking confirmation and QR access code on WhatsApp.
Can we integrate Gymkhana with our turnstiles or door access gates?
Yes, Gymkhana supports hardware integration with RFID readers, QR code scanners, and biometric turnstiles to ensure only valid members or active slot holders can enter your facility.
How are payment gateway transactions handled?
Gymkhana integrates with popular payment gateways (Razorpay, Stripe, PhonePe, Paytm). Payments go directly into your facility's bank account with automated GST invoice generation.